Step-by-step guide to export Apollo.io data to Excel. Bulk export of Apollo.io contacts with verified emails and phones — clean xlsx file or plain CSV file ready to manage, filter and ship into your CRM workflow.
Quick answer
To export Apollo.io contacts to Excel, install the Scrupp Chrome extension, open your Apollo.io search, and click Export to Excel. Scrupp paginates through Apollo.io results, enriches each row with verified work emails and phone numbers, and downloads a clean xlsx file.
Excel or CSV file — pick the format: Scrupp offers both. Excel (xlsx) preserves column formatting; CSV file is universal and works with any CRM import. Same underlying export leads pipeline — just different output format at the download step.
Step-by-step guide workflow: Connect Apollo.io once, save a search, hit Export. A typical 500-lead export takes 3-5 minutes end-to-end, with only successful enrichments counted toward the bill. Bulk exports of 10,000+ Apollo.io contacts run in parallel batches — the resulting Excel file lands in your download folder ready to manage, filter, and deduplicate.
How it works
Free Chrome extension from the Chrome Web Store. Log in once with your Scrupp account.
Apply filters (title, industry, headcount, location). Scrupp works on all standard Apollo.io search views.
Pick enrichment options (emails, phones, company data). Scrupp paginates through the Apollo.io data, enriches each row via waterfall, and downloads an Excel file (xlsx) or CSV file — your choice at the final step.
Field mapping
Every field Scrupp pushes, by default.
| Scrupp field | Excel field | Notes |
|---|---|---|
| Full name | Name | First + last name |
| Job title | Title | Current role from Apollo.io |
| Company | Company | Current employer |
| LinkedIn URL | LinkedIn profile | Unique identifier |
| Verified email | Multi-provider waterfall, SMTP-verified | |
| Phone number | Phone | Where available |
| Location | City / Country | From the Apollo.io record |
| Industry | Industry | Apollo.io industry tag |
| Headcount | Company size | Ranges (1-10, 11-50, ...) |
Use cases
SDRs building daily outbound lists — bulk export Apollo.io contacts to Excel in the morning, manage the list in Excel, start sequencing by lunch.
Lead gen agencies delivering enriched Apollo.io data as Excel files to clients — $0.50 per verified lead instead of $2-5 on Apollo premium tiers.
Growth teams running ABM workflows — bulk export Apollo.io target accounts to Excel, multi-thread the outreach, track responses in the same Excel file until pipeline flows into the CRM.
FAQ
Yes. Scrupp\'s Chrome extension works on Apollo.io without a premium subscription, though premium accounts unlock more Apollo filters. Scrupp bypasses Apollo\'s native export caps regardless of tier.
Pick Excel (xlsx) if you want formatting preserved, formulas carried over, and a spreadsheet that opens cleanly in Microsoft Excel or Google Sheets. Pick CSV file if you need universal CRM import compatibility. Scrupp supports both — same Apollo.io data pipeline, different output format.
Scrupp saves every export in your Scrupp dashboard — you can re-download past Excel files, bulk merge multiple Apollo.io exports, or feed them into the enrichment API. Manage the full workflow from one dashboard instead of juggling downloads.
Quick guide: (1) install Scrupp Chrome extension; (2) open Apollo.io and run the search you want; (3) click the Scrupp export icon; (4) enable email + phone enrichment; (5) pick Excel as the output format; (6) download the xlsx file. Full end-to-end in under 5 minutes for a 500-contact export.
Scrupp runs a multi-provider waterfall (5+ sources) followed by real-time SMTP verification. Typical deliverability is 90-92%. Every row in the Excel file carries a verification status.
Scrupp bypasses the Apollo UI cap by splitting the search into smaller filtered queries and merging results. You can bulk export 10K+ Apollo.io contacts to a single Excel file from one strategic search.
Pay-as-you-go: scraping costs 1 credit per lead (~$0.01-0.03) plus 1 credit per verified email or phone enrichment. A fully enriched lead lands at about $0.02-0.06. Failed enrichments are not charged.
Yes — Scrupp works on a free Apollo account and completely sidesteps Apollo\'s export credits system. Apollo\'s free plan limits CSV export heavily; Scrupp pulls data from Apollo.io Apollo search results directly without consuming those export credits. Free plan vs paid plan — same behaviour from Scrupp\'s side. No need to upgrade to an Apollo paid plan just to get leads from Apollo.io out as an Excel file.
Scrupp walks through every Apollo.io Apollo search results page, waits for the search result to render, then extracts data from Apollo.io including name, email address, job title, company, phone. Each extracted search result row lands as a line in the Excel worksheet with a proper header row and full firmographics attached.
Yes. Apply Apollo people search filters (search filters for seniority, job titles, industry) in Apollo.io, then let Scrupp scrape and export the resulting search results to CSV export or Excel. Bulk data runs through Scrupp\'s web scraping pipeline — header row labels every field (name, email, job titles, domain), and the file opens cleanly in Microsoft 365 Excel, OneDrive-hosted Excel, or the SharePoint Worksheet view.
Yes. The Excel xlsx output is standard Office Open XML — opens in Microsoft 365 Excel, OneDrive, SharePoint, and the browser-based Web browser version of Excel. Pivot table support works out of the box. For data cleansing steps on the exported worksheet, Scrupp already removes duplicates and normalises company names so the data is clean before it hits your Customer relationship management (CRM) system. Works across Windows Update versions and the Mac build of Excel.
Related exports & guides
Keep exploring: Apollo Scraper · Apollo to CSV · Sales Navigator Scraper · B2B Data Enrichment · Email Finder
Free Chrome extension. One-click export. No credit card.