How to export more than 2,500 leads from Sales Navigator
Sales Navigator stops showing results after 2,500 per search, even when far more people match your filters. Here are the two ways to get the full list into a spreadsheet: by hand, or in one export.
Quick answer
Step-by-step guide
Sales Navigator displays at most 2,500 results per search, so the people beyond that number never appear in the list you can page through. There are two ways to get them. By hand: split the search into smaller searches of under 2,500 each, for example by company headcount, export each one and remove duplicates by LinkedIn URL. In one export: paste the search link into Scrupp, which exports the whole search past the 2,500 cap and finds emails and phones for each person. A lead costs 1 credit, a found email 1 more and a found phone 2 more, and the free plan includes 100 credits a month.
Step by step
The full walkthrough
6 steps — about 10-15 minutes end-to-end.
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1Check whether your search is over the cap
Run the lead search with all your filters. If Sales Navigator shows a result count above 2,500, the list you can scroll and export stops at 2,500. If the count is under 2,500, you can export it as it is and none of the steps below are needed.
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2Pick a filter that divides the search cleanly
Company headcount works best because each company sits in exactly one range: self-employed, 1–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000 and 10,001+. Seniority also divides searches, but people with no seniority set on their profile can fall outside every slice. Avoid splitting by keywords, because one person can match several keywords and others match none. The free Sales Navigator search splitter writes one link per headcount range or seniority level from your search URL.
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3Make every slice smaller than 2,500
Open each split link and check its count. A slice that is still over 2,500 needs a second filter on top, such as region or seniority, until every piece is under the cap.
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4Export each slice
Export every slice to CSV with the tool you use, with email and phone enrichment if you need contacts. Keep the files named by slice so you can tell later which part of the search each came from.
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5Merge the files and remove duplicates
Combine the CSVs into one sheet and remove duplicates by LinkedIn profile URL, which is the one column that identifies a person. A guide for this step: deduplicate a LinkedIn lead list.
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6Or skip the splitting
Paste the original search link into Scrupp. It exports the whole search past the 2,500 results Sales Navigator shows, finds emails and phones for each person, and gives you one file with no merge step. You pay per lead and per contact found, not per slice.
Pro tips
Things that trip people up
The slices tell you the real size of your market. Sales Navigator does not page through more than 2,500 results, so adding up the counts of the slices is the practical way to see how many people really match your filters.
Save the slices as saved searches. When you rerun them later, Sales Navigator can show who is new since your last look, so you only export the new people.
Check before you pay for contacts. On a large search, export the people first, filter out the ones you will not contact, then find emails and phones only for the rest.
FAQ
Common questions
Why does Sales Navigator stop at 2,500 results?
It is how Sales Navigator displays search results: a search can match many more people, but the list you can page through ends at 2,500. LinkedIn does not show the rest, so they have to be reached through smaller searches or a tool that exports past the cap.
Does Scrupp have its own limit per search?
No. 2,500 is Sales Navigator's display limit, not Scrupp's. Scrupp exports the whole search past it, and you pay in credits for the leads and contacts you get.
What if one headcount range is still over 2,500?
Split that range again with a second filter, such as region or seniority. Keep going until every slice is under 2,500, then export each one.
What does a large export cost in Scrupp?
A lead costs 1 credit, a found email 1 more and a found phone 2 more. A lead with both an email and a phone costs 4 credits; one with no contact found costs 1. The free plan includes 100 credits a month. See pricing for paid plans.
Ready to try it?
Free Chrome extension. Pay-as-you-go: 1 credit per scraped lead, 1 credit per verified email, or 2 per phone. No credit card to start.