How to Easily Export Apollo Search Results to Excel [2025]

Apollo.io is a powerful platform for finding and managing leads, offering robust tools for sales and marketing professionals. 

One of the key tasks for users is exporting search results, such as contact lists, to Excel for further analysis and integration with CRM systems. However, for users with a free Apollo.io account, export limitations can be a challenge.

In this guide, we’ll show you the step-by-step process to export Apollo search results to Excel. Additionally, we'll cover how tools like Scrupp can help bypass these limitations, allowing you to export more data, including verified emails, even without a paid Apollo.io subscription.

The Importance of Exporting Apollo.io Data to Excel

1) Simplified Data Analysis and Reporting

Exporting leads from Apollo.io to Excel is essential for businesses looking to harness the full potential of their lead data. Excel offers powerful tools for organising and analysing information. 

a) With lead data in Excel, users can:

• Easily filter, sort, and segment contact lists.
• Create custom reports and dashboards for tracking performance.
• Share organised lead data across teams for collaboration.

For sales and marketing teams, these capabilities help make informed decisions faster and ensure that their lead-generation efforts are as efficient as possible.

2) Streamlined CRM Integration

Once Apollo.io search results are exported to Excel, they can be integrated into popular CRM systems like Salesforce or HubSpot. This process ensures that your CRM is constantly updated with the latest lead data

How to Export Apollo.io Search Results to Excel

Apollo.io has a built-in feature that allows you to export leads and data directly from the platform, so there's no need to rely on third-party tools for exporting data to Excel. However, if you're using a free Apollo.io account, there are some limitations on the amount of data you can export.

Later in this guide, we'll show you how to bypass these restrictions using Scrupp.

For now, here’s a step-by-step guide on how to export data from Apollo.io to Excel

Step 1: Create an Account on Apollo.io Website

Step 2: Apply Advanced Filters on Apollo.io to Find Your Target Audience

Use Apollo.io’s advanced filters to refine your search and identify the exact target audience you want to export, based on criteria like job title, location, or industry.

Step 3: Select the suitable number of contacts and click on the export button. 

Step 4: Choose whether to export contacts with verified emails only, or a mix of verified and un verified emails. Once you've made your selection, click the Save option to proceed.

You will receive an email with the CSV file, and you can download it directly from the link provided.

This completes the guide on how to export apollo.io search results to excel or csv file. 

Why Use Scrupp for Apollo.io Exports?

Scrupp serves as a powerful alternative for exporting lead data from Apollo.io, offering enhanced features that streamline the process and increase data accuracy. While Apollo.io’s free plan limits the amount of data you can export and restricts access to verified emails, Scrupp provides an effective workaround with more flexibility and fewer restrictions.

Key Features of Scrupp:

a) Bulk Data Export: Scrupp allows you to bypass Apollo.io’s limitations by scraping larger volumes of lead data, even on Apollo’s free plan. With Scrupp's affordable pricing plans starting at just $59, you can scrape up to 10,000 LinkedIn profiles and find 5,000 verified email addresses, making it ideal for those needing more than Apollo’s free account allows.

b) Email Verification: Scrupp verifies email addresses, ensuring you get accurate and valid lead information, which Apollo.io restricts on its free tier.

c) Open Profile Detection: Identify open profiles that can be contacted directly without connection requests, allowing for quicker outreach.

d) Data Cleaning & Symbol Removal: Scrupp cleans and formats your data, removing symbols and ensuring it's ready for email campaigns or CRM integration.

By using Scrupp, you can leverage its free credits and affordable plans to efficiently export data, verify emails, and overcome the export restrictions that come with Apollo.io’s free account.

Using Scrupp to Export Apollo.io Results to Excel

Step 1: Create your free account on Scrupp website

Step 2: Visit the Apollo.io website, perform a lead search using the advanced filters to narrow down your target audience, and then copy the search URL from your browser to use in Scrupp.

Step 3: Visit the Scrupp tool, navigate to the Apollo Leads Scrape section, and click on the Launch Export option to begin exporting your Apollo.io lead data.

Step 4: Paste the search URL from Step 2 into the Source Link section and click Proceed.

Step 5: Specify the number of Apollo leads you want to scrape, the starting search result page, and whether you need verified emails.

Step 6: Download the CSV file containing all the scraped Apollo.io leads, including verified emails.

Check the sample leads here: Apollo Data

This concludes our guide on scraping Apollo.io search results using Scrupp.

Conclusion

In summary, exporting leads from Apollo.io to Excel is essential for any sales or marketing team to analyze and manage data effectively. While Apollo.io offers built-in tools for data export, users on a free account face limitations. Scrupp emerges as a powerful alternative, offering enhanced features such as bulk data export, email verification, and data cleaning, which make the process smoother and more efficient. 

By integrating Scrupp into your workflow, you can unlock Apollo.io’s full potential without the need for a paid plan, ensuring you have access to verified leads and clean data.

FAQs

1. Can I use Scrupp for free?
Yes, Scrupp offers free credits that allow you to scrape a limited amount of data. For larger exports and features like email verification, Scrupp provides affordable paid plans.

2. How does Scrupp verify emails?
Scrupp uses a combination of advanced algorithms to cross-check and validate email addresses, ensuring the lead information is accurate.

3. Do I need an Apollo.io account to use Scrupp?
Yes, you’ll need an Apollo.io account to access the lead data. Scrupp acts as an enhancement tool to scrape and export data more efficiently.

4. What if I want to export data from other platforms like LinkedIn?
Scrupp also supports scraping leads from platforms like LinkedIn and Sales Navigator, making it a versatile tool for lead generation across multiple sources.

5. Can I integrate the exported data with my CRM?
Absolutely! Once you export the data to Excel using Scrupp, you can easily import it into popular CRMs like Salesforce or HubSpot.