Export LinkedIn Data to Excel: 2025 Guide

Exporting LinkedIn search results to Excel can streamline your lead generation process, helping you gather essential data points for outreach campaigns or business strategies. In this guide, we’ll walk you through the best ways to export LinkedIn search results to an Excel sheet effortlessly. Whether you’re working with LinkedIn profiles, job titles, or company data, we’ll cover all the methods you can use to extract valuable contact data.

Did you know that according to LinkedIn, 80% of B2B leads come from LinkedIn? Exporting data from LinkedIn allows you to tap into this vast pool of potential clients. By learning how to export LinkedIn search results to Excel, you can organize and analyze this data, creating targeted outreach campaigns that yield higher conversion rates. Tools like Scrupp can automate this process, saving you countless hours of manual data entry and ensuring you don't miss out on valuable prospects.

What Are the Ways to Export LinkedIn Search Results?

There are various methods to export LinkedIn search results, including manual techniques and automation tools. Some popular approaches include:

Manual Export via LinkedIn: You can manually collect data from LinkedIn by copying and pasting information into an Excel file. However, this method can be time-consuming, especially if you need to export a large number of prospects.

Using LinkedIn Tools: There are tools like Scrupp LinkedIn Scraper and Phantombuster that allow you to scrape and export LinkedIn data easily and quickly.

When choosing a LinkedIn export tool, consider factors like ease of use, the ability to extract data in bulk, and the availability of features like email address verification. For instance, Scrupp not only allows you to scrape and export LinkedIn data, but it also offers email verification to ensure your outreach efforts are targeted and effective. This can significantly improve your ROI by reducing bounce rates and increasing engagement.

LinkedIn Sales Navigator: As a premium tool, LinkedIn Sales Navigator provides advanced filters and options for data scraping. It also integrates well with CRM systems, making the process of managing leads seamless.

Understanding LinkedIn Search Export Options

When using LinkedIn for prospecting, you can export various types of data including contact information, job titles, and company data. There are two main types of export options:

Basic Export: This method allows you to manually export LinkedIn contacts into CSV files using the LinkedIn interface. It's a simple way to collect limited data points.

Advanced Search Export: With LinkedIn Recruiter or Sales Navigator, you get access to advanced filters for better segmentation of your prospect lists, which you can then export in bulk. This is especially useful for gathering data on a large scale in 2025 and beyond.

For example, using LinkedIn Sales Navigator, you can filter potential prospects by industry, company size, job title, and even years of experience. Once you've refined your search results, you can export this highly targeted data for personalized outreach. According to HubSpot, personalized emails have a 6x higher transaction rate. By leveraging advanced search and export capabilities, you can create more effective and efficient lead generation campaigns.

Using Automation Tools for Data Export

Automation tools can save you a lot of time when you need to export LinkedIn search results. Tools like Scrupp LinkedIn Scraper, Phantombuster, and LinkedIn's own export features can help you quickly collect contact data from profiles.

Scrupp LinkedIn Scraper

The Scrupp LinkedIn Scraper is an automation tool designed to help you extract data from LinkedIn search results quickly. Whether you’re looking for profile data, job titles, or contact information, Scrupp is a great tool to export your leads. Here's why it's beneficial:

Scrupp stands out because it not only automates the export process, but also enriches your data. With Scrupp, you can seamlessly integrate with LinkedIn and LinkedIn Sales Navigator to extract valuable profile and company information, including verified email addresses. This ensures that your outreach is highly targeted and effective. Additionally, Scrupp supports CSV enrichment and facilitates lead and company scraping from Apollo.io, making it a comprehensive solution for all your lead generation needs.

• Extracts Data Efficiently: Scrupp helps you scrape and export large datasets without much effort.
• Customizable: You can tailor the scraper to your exact needs, choosing which data points you want to gather, such as LinkedIn profiles, company names, or contact details.
• Saves Time: Scrupp reduces the time and effort needed for manual data collection, making it ideal for LinkedIn outreach campaigns.

For more information on how to use Scrupp LinkedIn Scraper, visit Scrupp's website.

Other Automation Tools

Phantombuster: Known for its ability to automate data scraping across different platforms, Phantombuster is also effective for exporting LinkedIn search results. You can extract contact data, and LinkedIn profile information quickly.

LinkedIn API: If you are technically inclined, you can use the LinkedIn API to automate data collection. However, this method may require coding knowledge and adhering to LinkedIn’s data usage policies.

Manual Methods to Export LinkedIn Searches

If you don’t want to use an automation tool, you can manually export your LinkedIn search results. Here’s how you can do it:

Use LinkedIn's Export Feature:

• Go to your LinkedIn account.
• Navigate to Settings & Privacy > Data Privacy > Get a Copy of Your Data.
• Select Connections and Search History, then choose to download the data in a CSV format.

Copy-Paste Data into Excel:

• Another method is to use advanced search filters on LinkedIn to find your prospects, then manually copy and paste the data into an Excel file.

This method is labor-intensive but works well if you're just exporting a few LinkedIn profiles at a time.

Step-by-Step Guide to Exporting Results to Excel

If you need to export LinkedIn search results to Excel, follow these steps:

Run an Advanced Search: Use LinkedIn’s search function to find the profiles that match your criteria (such as job title, company, or location).

Filter Your Search: Use the advanced search options to narrow down the results to your ideal prospect list.

Use an Automation Tool or Export Option:

• If using Sales Navigator or LinkedIn Recruiter, you can directly export the results into CSV or Excel files.
• If you’re manually copying the data, paste it into an Excel sheet.

Review and Clean the Data: Once the data is in Excel, make sure to clean up any irrelevant information and organize it for easy access.

Using CSV Files for Data Export

CSV files are a common format for LinkedIn data export, especially when using LinkedIn’s export feature. You can easily open CSV files in Excel and manipulate the data. Here’s how:

1. Download your LinkedIn data as a CSV file.
2. Open it in Excel or Google Sheets.
3. Organize the data into columns, such as Name, Job Title, Company, and LinkedIn Profile URL.

After exporting your LinkedIn data to Excel, you'll often need to clean it up. A common task is identifying and removing duplicate entries. Knowing how to look for duplicates in Excel is essential for maintaining data integrity. Excel provides built-in features for this, such as conditional formatting to highlight duplicates and the 'Remove Duplicates' tool under the 'Data' tab. By using these tools, you can ensure that your prospect lists are accurate and efficient, preventing you from wasting time and resources on contacting the same lead multiple times. This is especially important when you're dealing with large datasets from LinkedIn.

This approach makes it easier to work with LinkedIn data, especially when you're dealing with a large number of leads or prospects.

Best Practices for Managing Exported Data

After you’ve exported LinkedIn search results, managing and utilizing the data effectively is crucial. Here are some best practices:

Segment Your Data: Use Excel to search into smaller segments based on job titles, industries, or locations. This will help you target the right prospects for outreach campaigns.

Import Data into CRM: To make your LinkedIn outreach campaigns more effective, import the data into your CRM system for better tracking and follow-up.

Be Ethical: Respect personal data and LinkedIn’s terms of service when scraping and exporting data. Only use LinkedIn data for lawful purposes, such as business development and lead generation.

Can You Export LinkedIn Contacts Easily?

Yes, exporting LinkedIn contacts is possible, but the ease of export depends on your LinkedIn plan. While LinkedIn free accounts can only download connections (not search results), LinkedIn Sales Navigator users have more powerful export capabilities, including access to advanced search results and exporting LinkedIn profiles into Excel files.

Methods to Export Your LinkedIn Contacts

1. Use LinkedIn’s Export Feature: Free accounts can export LinkedIn connections but not search results.
2. Use LinkedIn Sales Navigator: Export a more extensive list of qualified candidates with premium filters.
3. Automation Tools: Tools like Scrupp LinkedIn Scraper or Phantombuster can scrape and export contacts more effectively.

Limitations of Exporting LinkedIn Contacts

• LinkedIn’s Data Limits: LinkedIn restricts the amount of data you can export, especially for free users.
• Ethical Considerations: Be mindful of privacy laws when handling personal data.
• Search Results Size: Sales Navigator may allow you to export leads in bulk, but the free LinkedIn search engine has more restrictions.

Conclusion

Whether you're using LinkedIn Sales Navigator, automation tools, or the manual export method, knowing how to export your LinkedIn search results to Excel can drastically improve your lead generation process. With the right tools like Scrupp LinkedIn Scraper, you can extract data faster and more efficiently in 2025.

Use these methods to export your leads, manage them effectively, and boost your LinkedIn prospecting efforts for better results.

FAQ: Exporting LinkedIn Data

Complementary Email Finder Tools

While tools like Scrupp can provide verified email addresses directly from LinkedIn, other dedicated email finder tools can complement your data export efforts, especially for broader outreach or verification:

• Hunter.io: Offers domain search to find email addresses associated with a website, and an email verifier to check deliverability.
• Anymailfinder: Claims high accuracy in finding verified email addresses for individuals and companies.
• Skrapp.io: A Chrome extension that helps find emails from LinkedIn profiles and company websites.
• FindThatLead: Provides email prospecting, verification, and a Chrome extension for LinkedIn.

To maximize your data export capabilities while respecting LinkedIn’s data limits, consider using a combination of manual and automated methods. For instance, you can use LinkedIn's built-in export feature for your connections and supplement it with a tool like Scrupp for scraping search results. This approach allows you to gather a more comprehensive dataset without violating LinkedIn’s terms of service. Remember to always prioritize ethical data collection practices.