How to Export LinkedIn Sales Navigator Leads to Excel or CSV

Exporting leads from LinkedIn Sales Navigator into Excel or CSV is a crucial step for professionals looking to optimize their sales processes. By transferring your lead data into an accessible format, you can streamline your outreach efforts, integrate leads into your CRM, and perform in-depth analysis to improve your targeting. 

In this guide, we’ll walk you through how to export LinkedIn Sales Navigator leads, covering everything from basic steps to advanced techniques that will help you manage and leverage your data more effectively.

Why Export Sales Navigator Data?

Exporting data from LinkedIn Sales Navigator provides valuable insights and enhances various aspects of your sales and marketing efforts. 

Here’s why exporting this data can be crucial:

1. Enhanced Personalization: Exported profile data allows you to create highly personalised email outreach and communications based on detailed insights into each contact’s background and interests.

2. Targeted Campaigns: By filtering and exporting profiles, you can refine your target audience for campaigns, ensuring your messaging reaches the most relevant prospects.

3. CRM Integration: Seamlessly import exported data into CRM systems to consolidate contact information, streamline lead management, and maintain up-to-date records.

4. AI and Data Science Applications: Use the exported data to train AI models or perform advanced analytics, improving targeting accuracy and driving more effective engagement strategies.

5. Strategic Insights: Access and manipulate exported data to generate custom reports and visualisations, providing deeper insights into your lead generation and sales processes.

6. Backup and Accessibility: Keep an offline copy of your data for reliable backup and ensure that you can access important information even without an internet connection.

Exporting Sales Navigator data maximises its utility by enhancing personalization, targeting, analysis, and integration, ultimately supporting more effective sales and marketing efforts.

Step-by-Step Guide to Exporting Leads

This guide provides simple, step-by-step instructions to move your data into Excel or CSV formats, making it easier to manage and analyse your leads. 

We’ll cover how to export both lead and account lists, so you can effectively leverage your data.

We’ll be using the Scrupp tool for this process. If you don’t have an account yet, you can sign up for free here to get started.

1) How To Export Lead Lists from LinkedIn Sales Navigator

Exporting lead lists from LinkedIn Sales Navigator is a straightforward process when using Scrupp. 

Follow these steps to get your data efficiently:

Step 1: SignUp for Scrupp

Start by creating an account on the Scrupp website. The registration process is simple and quick, allowing you to get started without delay.

Step 2: Connect Your LinkedIn Account

After signing up, connect your LinkedIn account to Scrupp. This integration is essential as it enables Scrupp to access and export your Sales Navigator search results.

Step 3: Perform Your Sales Navigator Search

Log into LinkedIn Sales Navigator and run the search you wish to export. Apply the necessary filters to refine your results, ensuring you target the most relevant contacts and companies.

Step 4: Export Search Results with Scrupp

Once your search is complete, switch back to Scrupp to begin the export process. Here’s how:

A) Select the Search Results: Choose the specific search results you want to export.

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B) Copy and Paste the URL: Copy the URL of the Sales Navigator search page and paste it into Scrupp.

C) Name Your List: Give your export list a name or select an existing list to add new leads, which helps avoid duplicates.

D) Configure Export Options:

• - Select Number of Items: Choose how many leads to export (Apollo and Sales Navigator max: 2,500; LinkedIn max: 1,000).
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• - Set Page Start: Specify the page number to start from if you’re targeting a particular section of results.
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• - Smart Filter: Use the smart filter to exclude irrelevant leads. After scraping, you can review and verify why certain leads were filtered out..
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• - Only Verified Emails:Check this option if you want to retrieve only verified emails. Otherwise, the export may include emails that require further verification.
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• - Export to CSV: Choose the "Export to CSV" option to receive the file in your mailbox after the process completes.
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• Step 5: Download Your Excel File

Once Scrupp completes the export, you’ll receive an email with a link to download your Excel file. Alternatively, you can also download it directly from Scrupp.

Here’s what the LinkedIn profile data export file looks like: Sample Profile Export File

2) How To Export Account Lists From Sales Navigator

Exporting account lists from LinkedIn Sales Navigator is a crucial step for businesses looking to manage and analyze their target companies more effectively

Follow these steps to get account lists from Sales Navigator. 

Step 1: Signup for Scrupp

Start by creating an account on the Scrupp website. The registration process is simple and quick, allowing you to get started without delay.

Step 2: Connect Your LinkedIn Account

After signing up, connect your LinkedIn account to Scrupp. This integration is essential as it enables Scrupp to access and export your Sales Navigator search results.

Step 3: Perform Your Sales Navigator Search

Log into LinkedIn Sales Navigator and run an account search based on your criteria. Use the available filters to refine your results, ensuring you focus on the most relevant companies for your needs.

Step 4: Export Search Results with Scrupp

Once your search is complete, switch back to Scrupp to begin the export process. Here’s how:

A) Select the Search Results: Choose the specific search results you want to export.

B) Copy and Paste the URL: Copy the URL of the Sales Navigator search page and paste it into Scrupp.

C) Name Your List: Give your export list a name or select an existing list to add new accounts, which helps avoid duplicates.

D) Configure Export Options:

• - Select Number of Items: Choose how many accounts to export (Sales Navigator max: 2,500; LinkedIn max: 1,000).
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• - Set Page Start: Specify the page number to start from if you want to export a specific section of account search results.
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• Step 5: Download Your Excel File

Once Scrupp completes the export, you’ll receive an email with a link to download your Excel file. Alternatively, you can also download it directly from Scrupp.

Here’s what the Sales Navigator account export file looks like: Sample Account Export File

3) What Data Can You Export From Sales Navigator?

When using Scrupp to export data from LinkedIn Sales Navigator, you can retrieve a comprehensive set of information for both individual profiles and company accounts. Here’s a breakdown of the types of data you can expect:

A) Profile Data Export

Scrupp allows you to export detailed profile information, including:

• - Personal Information: First name, last name, full name, LinkedIn profile URL, and LinkedIn Sales Navigator profile URL.
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• - Professional Details: Current job title, company name, industry, and the number of connections.
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• - Contact Information: Verified work emails, personal emails (if available), phone numbers, and websites.
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• - Location: Detailed location information, including city, state, and country.
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• - Additional Details: Skills, educational background, work experience, and profile headline.
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• - Social Media: Links to other social profiles, such as Twitter and Facebook.
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• - Company Information: Linked company profiles, company domain, and company description.
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• B) Account Data Export

For company accounts, Scrupp can extract the following data:

• - Company Information: Company name, LinkedIn company page URL, and company domain.
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• - Business Details: Industry type, company size, company specialties, and market cap.
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• - Contact Information: Company phone numbers, email addresses, and physical addresses.
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• - Location Details: Multiple office locations, including city, state, and postal codes.
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• - Financial Data: Annual revenue, total funding, last funding stage, and market cap.
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• - Technology Stack: Technologies used by the company, which can be useful for targeting tech-specific services.
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• - Additional Information: Alexa ranking, Crunchbase URL, and company social media links.

4) How to Get Emails and Phone Numbers From Sales Navigator?

With Scrupp, you can effortlessly extract verified emails and phone numbers of both individuals and companies directly from LinkedIn Sales Navigator. 

The process is straightforward and follows the same steps used for exporting other types of data. Here’s how you can do it:

Step 1: Access LinkedIn Sales Navigator and search for your target audience using advanced filters on the Leads dashboard.

Step 2: Sign up for Scrupp by creating an account using your Google or email credentials.

Step 3: After logging into your Scrupp account, click on "Navigator Profile Scraper" and ensure your LinkedIn account is connected to the Scrupp tool.

Step 4: Paste your LinkedIn Sales Navigator search results URL into the "Source Link" field.

You can find the search result link on your Sales Navigator dashboard (see image for reference).

Step 5: Name Your List

Give your export list a name or select an existing list to add new leads, which helps avoid duplicates.

Step 6: Configure Export Options

• - Select Number of Items: Choose how many leads to export (Apollo and Sales Navigator max: 2,500; LinkedIn max: 1,000).
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• - Set Page Start: Specify the page number to start from if you’re targeting a particular section of results.
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• - Smart Filter: Use the smart filter to exclude irrelevant leads. After scraping, you can review and verify why certain leads were filtered out..
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• - Only Verified Emails:Check this option if you want to retrieve only verified emails. Otherwise, the export may include emails that require further verification.
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• - Export to CSV: Choose the "Export to CSV" option to receive the file in your mailbox after the process completes.

Now you can choose to scrape profiles with or without emails. Select the "Scrape with Emails" option. While there isn’t a dedicated option to scrape phone numbers, they will be included along with the emails if available.

Step 7: Download Your Excel File

Once Scrupp completes the export, you’ll receive an email with a link to download your Excel file. Alternatively, you can also download it directly from Scrupp.

You can view the output file here, which includes both emails & phone numbers: Sample Link.

Understanding Export Limitations

When using LinkedIn Sales Navigator with Scrupp, it's essential to be aware of certain limitations that may impact your data exports. These limitations are primarily imposed by LinkedIn to maintain platform integrity and prevent overuse.

A) Does LinkedIn Limit Sales Navigator Extractions?

Yes, LinkedIn places restrictions on the number of profiles or accounts you can export within a certain period. These limits are designed to prevent excessive data extraction, which could overwhelm the platform and affect user experience. 

While Scrupp maximises the efficiency of each export, it's important to adhere to these boundaries to avoid potential account restrictions.

B) How Many Leads Can I Export?

The number of leads you can export depends on the specific plan you're using on LinkedIn Sales Navigator. Typically, you can export up to 2,500 profiles per search using Scrupp. However, LinkedIn's own export limits may reduce this number based on several factors:

• - Profile Status: Established LinkedIn profiles with a history of regular activity may have a higher daily data scraping allowance compared to newer profiles.
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• - Export Frequency: The time you allow between each data export session can impact your ability to extract more data. Spacing out your exports helps avoid triggering LinkedIn's limits.
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• - Type of Data Exported: If you’re exporting basic profile data, such as names and job titles, you can generally export more leads. However, if you’re exporting detailed profile data, like past experience and education, LinkedIn may visit each profile, reducing your daily export capacity.

C) Additional Limitations to Consider

• - Search Results Limitation: LinkedIn only displays up to 100 pages of 25 results each on Sales Navigator, capping the maximum leads you can export from a single search at 2,500. To export more than 2,500 leads, you'll need to segment your search using filters like Function, Seniority, or Industry.

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• - Daily Extraction Limitation: LinkedIn enforces a daily limit on the number of profiles that can be exported. While some tools allow up to 5,000 exports daily, it’s crucial to manage these exports carefully to stay within LinkedIn’s guidelines and avoid account restrictions.

By understanding and navigating these limitations, you can optimise your use of LinkedIn Sales Navigator and Scrupp, ensuring smooth and effective lead extraction while staying compliant with LinkedIn's terms.

Data Management & CRM Integration

1) CRM Integration & Tips

Integrating LinkedIn Sales Navigator data into your CRM is essential for streamlining lead management and optimising sales processes. Scrupp simplifies this integration, whether through direct connections or CSV imports.

A) Importance of CRM Integration:

 Integrating Sales Navigator data into a CRM centralises your leads and customer information, making it easier to track interactions and manage your sales pipeline. 

Scrupp facilitates this process, ensuring your data flows seamlessly into your CRM.

B) Direct CRM Integrations vs. CSV Imports

• - Direct Integration: LinkedIn Sales Navigator offers direct integrations with CRMs like HubSpot and Salesforce, but these are typically available only to Sales Navigator Advanced Plus accounts.
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• - CSV Import via Scrupp: For users without advanced integrations, Scrupp enables easy data export from Sales Navigator and import into your CRM via CSV. This method is compatible with most CRMs, including Salesforce and HubSpot.

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• C) API Integration with Scrupp:

Scrupp offers an API for deeper integration, allowing continuous data syncing between LinkedIn Sales Navigator and your CRM. This automation reduces manual tasks and keeps your CRM updated with the latest leads.

D) Best Practices for CRM Integration

• - Field Mapping: Ensure the fields in your Scrupp-exported CSV match those in your CRM to avoid data mismatches.
• - Avoiding Duplicates: Use Scrupp and your CRM’s tools to merge duplicates before or during import.
• -Automated Workflows: Set up workflows in your CRM for tasks like lead assignment and follow-ups to streamline your processes.

2) Data Management Techniques

Managing large datasets from LinkedIn Sales Navigator can be challenging, but with Scrupp, you can keep your data accurate, organized, and actionable.

A) Organizing and Structuring Exported Data

Before importing into your CRM, ensure your data is well-structured. Use CSV files generated by Scrupp to organize your leads in a way that’s easy to filter and prioritize once inside your CRM.

B) Ensuring Data Accuracy

Regularly audit your CRM to clean up duplicates and update records. Scrupp’s features, like email verification and smart filtering, help maintain data accuracy by ensuring that only relevant, up-to-date information is imported.

C) Importing Data into CRM

• - Mapping Fields Correctly: Ensure that each field in your CSV file corresponds to the correct field in your CRM to avoid errors.
• - Batch Imports: For large datasets, consider importing in smaller batches to reduce errors and manage the process effectively.
• - Regular Updates: Use Scrupp’s automation features to keep your CRM updated with the latest data from LinkedIn Sales Navigator.

D) Automating Data Management Tasks

Automation is key to efficient data management. Scrupp can automate data syncing between LinkedIn Sales Navigator and your CRM, reducing manual effort and ensuring up-to-date information. 

Additionally, CRM automation tools can handle tasks like record updates and lead assignment, further streamlining your operations.

E) Leveraging Data for Strategic Insights

Well-managed data enables better insights and decision-making. Use Scrupp to ensure that your lead profiles are enriched with the necessary data. Then, leverage your CRM’s analytics tools to identify trends and refine your sales strategies. 

Accurate, organized data improves targeting, personalizes outreach, and boosts conversion rates.

Security & Compliance

A) Is it secure to export LinkedIn Sales Navigator leads to Excel?

Exporting LinkedIn Sales Navigator leads to Excel is secure from a data protection perspective if you take appropriate precautions, such as using encryption and storing files securely. However, it's important to be aware that mass exporting data can sometimes lead to account restrictions or bans from LinkedIn. 

LinkedIn monitors activity for potential abuse, and excessive or automated data extraction could trigger their anti-scraping measures.

To minimize the risk of account issues, ensure that your exports are within LinkedIn’s guidelines. Use tools like Scrupp responsibly, avoid frequent mass exports, and consider breaking down large data extraction tasks into smaller, less conspicuous batches. Always adhere to LinkedIn’s terms of service to keep your account in good standing.

Conclusion

Exporting and managing leads from LinkedIn Sales Navigator is a powerful way to enhance your sales and marketing efforts. With the right tools, like Scrupp, and a strong understanding of data management and CRM integration techniques, you can maximize the value of your LinkedIn data while maintaining security and compliance.

FAQ

1) Can I Export LinkedIn Sales Navigator Leads Directly to My CRM?

Yes, LinkedIn Sales Navigator supports direct integration with certain CRMs like HubSpot and Salesforce, but this feature is typically available only with advanced accounts. For other CRMs, you can export leads using Scrupp and import them via CSV.

2) What Are the Limitations on Exporting Leads from LinkedIn Sales Navigator?

LinkedIn imposes limits on the number of leads you can export per search and per day, typically capping exports at 2,500 profiles per search and up to 5,000 leads daily with certain tools. Factors like the age and activity level of your LinkedIn account, the type of data being exported, and the frequency of exports also influence these limits.

3) How Can I Ensure the Data I Export is Accurate and Up-to-Date?

To ensure data accuracy, use tools like Scrupp that offer features like email verification and smart filtering. Regularly auditing your exported data for duplicates and outdated information also helps maintain high data quality.

4) Is It Possible to Automate the Export and Import Process?

Yes, with tools like Scrupp, you can automate the export of LinkedIn Sales Navigator leads and their import into your CRM. This reduces manual effort and ensures that your data is consistently updated without gaps.

5) What Should I Do If LinkedIn Limits My Data Exports?

If you encounter LinkedIn’s export limits, consider breaking down your searches into smaller batches or spacing out your exports over time. Also, focus on exporting only the most relevant data to maximize the number of leads you can work with.