Export LinkedIn Search Results to Excel in Minutes: Step-by-Step Guide

LinkedIn is one of the most powerful platforms for networking, lead generation, and finding key business contacts. Whether you're a marketer, recruiter, or sales professional, being able to access and analyse LinkedIn search results in bulk can be a game-changer. 

Manually gathering this data, however, is not only time-consuming but also prone to errors.

That’s where Scrupp comes in. Scrupp is a smart, user-friendly tool designed to help you quickly and effortlessly export LinkedIn search results to Excel—giving you access to complete profile data, company information, and even verified emails in just a few clicks. 

No more copying and pasting; Scrupp automates the process, saving you time and allowing you to focus on what really matters: nurturing leads and driving growth.

This guide shows you how to export LinkedIn search results using Scrupp, from account setup to downloading an Excel file. Easily export, organize, and utilize LinkedIn data to enhance your business strategy with Scrupp.

Why Export LinkedIn Data to Excel?

LinkedIn is a goldmine of valuable business data, with millions of profiles showcasing individuals' professional backgrounds, skills, job titles, and more. Exporting LinkedIn search results to Excel allows you to tap into this treasure trove of information, empowering your business in several key ways:

1. Lead Generation at Scale

For sales teams and marketers, exporting LinkedIn data is essential for generating high-quality leads. By accessing search results in bulk, you can build extensive lists of potential clients or partners, complete with their job titles, companies, and contact details. Once in Excel, this data can be segmented and integrated into CRM systems for personalized outreach.

2. Streamlining Recruitment

Recruiters benefit from exporting LinkedIn search results by gathering a list of qualified candidates that match specific job criteria. This simplifies the process of tracking potential hires and comparing profiles, allowing recruiters to create talent pools and streamline hiring pipelines.

3. Competitive Intelligence

Businesses can use exported LinkedIn data to conduct competitive research. By analyzing competitor profiles, industries, or organizational structures, you can gain insights into market trends, emerging roles, and even opportunities to poach talent from competitors.

4. Data Analysis and Reporting

Exporting LinkedIn data to Excel makes it easy to conduct data analysis. With the power of Excel’s filtering, sorting, and formula features, you can uncover patterns and trends in your LinkedIn search results, whether it’s monitoring market changes, tracking the growth of your professional network, or analysing customer personas.

5. Maximising Personal and Professional Connections

Whether you’re an entrepreneur, freelancer, or job seeker, exporting LinkedIn search results helps you organise your connections and identify new opportunities. With data at your fingertips, you can efficiently manage outreach efforts, set follow-up reminders, and ensure no valuable connection slips through the cracks.

Methods to Export LinkedIn Search Results

When it comes to exporting LinkedIn search results, there are two primary approaches: manual exporting and automated tools. Each method has its benefits and limitations, depending on the scale of the task and the depth of data you need.

1) Manual Exporting

This involves manually copying and pasting data from LinkedIn profiles into a spreadsheet. While this method is free and doesn’t require any tools, it’s highly time-consuming and prone to errors when dealing with large volumes of data.

2) Automated Tools

On the other hand, automated tools like Scrupp streamline the process. These tools use scrapers or LinkedIn APIs to quickly extract and export data in bulk. They offer greater efficiency and accuracy but may have limitations or require credits/subscriptions depending on the tool.

3) Pros and Cons

• Manual Method: Time-consuming, high effort, error-prone, no cost.
• Automated Tools: Fast, efficient, scalable, may involve cost or usage limits (like credits).

4) The Need for Automation

When scraping a large volume of LinkedIn data, manual methods are not feasible due to the sheer time and effort involved. 

Automating the process allows you to handle bulk data quickly and efficiently, making tools like Scrupp a must for scaling data extraction tasks.

How to Export LinkedIn Search Results to Excel

When it comes to exporting LinkedIn search results to Excel, this guide focuses on doing so with a free LinkedIn account—no premium subscription required. You’ll learn how to export various types of data using LinkedIn’s basic features. 

While LinkedIn offers paid solutions like Sales Navigator and LinkedIn Recruiter that provide more advanced options, those will be covered in separate articles.

Best of all, Scrupp allows you to get started without a LinkedIn premium account and even offers free credits, so you can begin exporting LinkedIn data right away.

Let's start with the main guide: 

How to Scrape LinkedIn profile data to Excel or CSV

Step 1: Create your account on the Scrupp website. 

Step 2: On the Scrupp Dashboard, you will see the option of ‘’LinkedIn Profile Scraper’’, Click on that. 

Step 3: Visit LinkedIn and Search Using Keywords

For example, you can search for keywords like "Marketing Specialist." Use LinkedIn's filters to further narrow down your audience based on criteria such as country, company name, and more.

Step 4: Copy the Search URL and Paste it into the Source Link

After performing your search, copy the URL from the LinkedIn search results page and paste it into the source link field.

Step 5: Set Scraping Parameters

• Profiles to Scrape:
  Choose how many profiles to scrape. Scrupp can handle up to 2,500 profiles at a time, but with a LinkedIn Free account, you can scrape up to 1,000 profiles.
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• Starting Page:
  Select the page number to start scraping (1 to 100). For example, to skip the first 10 pages and start from page 20, set the starting page to "20."

Scrupp also offers the option to extract verified emails from LinkedIn profiles. To do this, simply select the "Scrape with Emails" option. If you don't need emails, you can proceed without selecting this option.

Step 6: Download Your LinkedIn Search Results

Your files are now ready. You can download the LinkedIn search results in either Excel or CSV format.

Check out the sample file here: LinkedIn Profile Scrape.

Next, we'll explore: 

How to Scrape Company Data from LinkedIn Job Postings

Besides searching LinkedIn profiles, you can also search for jobs using LinkedIn’s basic search results. 

Scrupp allows you to extract key company details from job postings, such as the company’s email, website, profile URL, and more than 20 other data points.

Step 1: Create your account on the Scrupp website.

Step 2: On the Scrupp Dashboard, you will see the option of ‘’LinkedIn Job Scraper’’, Click on that. 

Step 3: Visit LinkedIn and Search Using Keywords

Log in to your LinkedIn account and search for the job title you're aiming for, such as "Marketing Specialist." 

Ensure you select the "Jobs" filter to narrow your search, as LinkedIn also offers options like People, Groups, and more.

Also, utilise the other filters provided by LinkedIn to narrow down the job search results. 

Step 4: Copy the Search URL and Paste it into the Source Link

After performing your search, copy the URL from the LinkedIn search results page and paste it into the source link field.

Step 5: Specify the number of companies you wish to scrape from the provided job listings.

Step 6: Download your LinkedIn search results in Excel or CSV format.

LinkedIn Search Export Limitations

When using LinkedIn, users encounter several limitations that restrict the amount of data they can access and export. These restrictions are particularly challenging for users with free accounts but also impact those with premium subscriptions. 

Below are the key limitations and how Scrupp can help you navigate them.

The Commercial Use Limit

The Commercial Use Limit is a restriction LinkedIn places on users conducting business-related searches. For free accounts, you can perform around 300 searches per month. Once this limit is reached, LinkedIn blocks further searches until the start of the next month. 

You'll receive a message stating, "You’ve reached the commercial use limit on search," preventing any more data extraction until your search allowance resets.

How Scrupp Helps

Scrupp can’t increase the number of searches allowed, but it ensures that you extract the maximum amount of data from each search. 

By automating the data export process, Scrupp allows you to efficiently gather all available profiles from your limited searches, maximizing each one before hitting the monthly cap.

The Daily Profile Export Limit

LinkedIn sets a daily limit on how many profiles you can export, depending on your account type. Free LinkedIn accounts can typically export up to 80 profiles per day, while premium accounts, such as Sales Navigator, allow up to 150 profiles per day. 

If you’re dealing with large search results, this can mean a slow and tedious process, potentially taking days to extract all the necessary data.

How Scrupp Helps

With Scrupp, you can significantly increase your daily export capacity. Scrupp enables users with free LinkedIn accounts to export up to 1,000 profiles per day, while premium account holders, like Sales Navigator users, can export up to 2,500 profiles per day. 

This makes it much faster and easier to extract large amounts of data, reducing the time needed to gather comprehensive search results.

The Search Results Limit

LinkedIn restricts the number of profiles displayed for any given search to 1,000 results (100 pages with 10 results per page). This limit applies even if there are more than 1,000 profiles that match your search criteria. 

If you can’t view the profiles, you can’t export them, which can limit your ability to access valuable leads or candidates.

How To Export More Than 1,000 LinkedIn Search Results?

When it comes to exporting more than 1,000 LinkedIn search results, it’s important to understand that LinkedIn limits the number of profiles displayed to the first 100 pages, which equates to a maximum of 1,000 results per search. 

However, there are two effective methods to access more profiles beyond this limit:

1) Using LinkedIn Search Filters

No matter how large your search results are, LinkedIn will cap the display at 1,000 profiles. To work around this, you can break down your search into smaller, more targeted segments using filters like location, industry, or company size. By narrowing the search parameters, you can access different sets of profiles that would otherwise be hidden.

For example, if you're searching for marketing directors and have more than 1,000 results, you can filter by specific regions—like one search for "Marketing Directors in New York" and another for "Marketing Directors in Texas." This approach helps you export profiles in multiple batches without missing any valuable contacts.

2) Using LinkedIn Sales Navigator

LinkedIn Sales Navigator is a premium service that extends your search capabilities beyond what a free account offers. It allows you to view up to 2,500 profiles per search by displaying 100 pages with 25 results each. 

Sales Navigator also eliminates the Commercial Use Limit, meaning you can conduct unlimited searches without monthly caps.

This expanded access makes Sales Navigator ideal for large-scale searches, enabling you to reach deeper into LinkedIn’s database and export more profiles efficiently.

Maximise Efficiency with Optimised LinkedIn Searches

With a free LinkedIn account, your searches are limited to 300 results per month, so every search matters. Running broad or unrefined searches can quickly eat up your quota without yielding valuable profiles. To avoid this, it's essential to optimise your searches from the beginning. 

Below are key techniques to help you get the most out of your LinkedIn searches and exports, while staying within your search limits.

1) Use Filters to Focus Your Search

Filters are essential for narrowing down results and avoiding irrelevant profiles. LinkedIn offers several filtering options, such as:

• Location (e.g., "New York")
• Industry (e.g., "Technology")
• Company Size (e.g., "50-200 employees")

For example, instead of searching broadly for "marketing professionals," refine your search to "marketing managers in the tech industry in London." This increases relevance and conserves your limited search results.

2) Leverage Job Titles for Targeted Results

Focusing your search on specific roles ensures you’re finding the right contacts. By using the Job Title field, you can easily filter for high-level prospects. For example:

• Operations Manager
• Chief Marketing Officer
• VP of Sales

Combining job titles with filters such as company size or location can further refine your results, ensuring you export only the most relevant profiles.

3) Refine Your Keyword Selection

Choosing the right keywords is critical, especially when you’re working with a limited number of searches. Instead of broad terms, focus on more specific keywords. For instance:

• Instead of "sales," try "B2B enterprise sales"
• Instead of "marketing," try "digital marketing strategy"

This will ensure your results are more focused and tailored to your needs.

4) Master Boolean Operators for Complex Searches

Boolean operators allow for more complex and precise searches by combining or excluding certain terms. You can use:

• AND to include multiple criteria (e.g., "HR AND talent acquisition")
• OR to include either of two terms (e.g., "marketing OR advertising")
• NOT to exclude unwanted terms (e.g., "NOT entry-level")

This method helps you fine-tune your results and avoid irrelevant profiles.

5) Group Terms and Use Exact Matches

You can group search terms using parentheses to create even more targeted results. For example:

• "CEO AND (technology OR software)" to find leaders in specific industries

Additionally, using quotation marks ensures exact matches for job titles or phrases, such as:

• "digital marketing manager"
• "cloud solutions architect"

This helps to avoid loosely related results, giving you more control over your search.

Conclusion

Scrupp is the ideal solution for professionals who need to export LinkedIn search results to Excel quickly and efficiently. Unlike manual data exports, Scrupp streamlines the entire process, allowing you to save time and effort while obtaining more comprehensive data. 

Whether you’re in sales, recruitment, or marketing, Scrupp’s ability to export large amounts of data in a structured format helps you leverage LinkedIn data for lead generation, outreach, and analytics. 

Its user-friendly interface, automation capabilities, and ability to bypass LinkedIn's limitations make it a crucial tool for anyone looking to gain an edge through LinkedIn data. With Scrupp, you’re not just speeding up the process—you’re also ensuring accuracy and scalability in your data exports.

FAQs on Exporting LinkedIn Search Results with Scrupp

1. Can you export LinkedIn search results to Excel?

Yes, LinkedIn allows users to export some of their data, including search results. However, LinkedIn's native export options are limited, especially for free accounts, which means you may need third-party tools or manual methods to export full profile data.

2. How do I export LinkedIn search results without a premium account?

Free LinkedIn accounts have restrictions on data exports. You can manually copy and paste profile information into a spreadsheet, or use specific tools that offer free credits or trial periods to help you export LinkedIn search results efficiently without needing a premium subscription.

3. What are the limitations of exporting LinkedIn data?

LinkedIn imposes several limits on data exports:

• Search results: You can only view and export up to 1,000 profiles per search.
• Commercial Use Limit: Free accounts are restricted to approximately 300 searches per month.
• Daily export limit: There is a limit on the number of profiles you can export each day, depending on your account type.

4. Can you export LinkedIn profiles in bulk?

Yes, it’s possible to export LinkedIn profiles in bulk using third-party tools or scraping solutions. However, you must be cautious about LinkedIn's terms of service, as excessive or automated scraping may violate their policies.

5. How can I export more than 1,000 LinkedIn search results?

To export more than 1,000 search results, you can split your search into smaller segments by using filters such as location, industry, or company size. This allows you to run multiple targeted searches, each returning different sets of profiles that you can export individually.

6. Is there a free way to export LinkedIn data?

While LinkedIn itself does not offer an easy, free method for bulk exporting data, there are some tools that provide free trials or credits to help users export LinkedIn data. Alternatively, manual methods such as copying and pasting data into Excel can be used, though they are time-consuming.

7. Why is exporting LinkedIn data useful?

Exporting LinkedIn data to Excel is valuable for various business purposes, including:

• Lead Generation: Build prospect lists for outreach or sales efforts.
• Recruitment: Easily compile lists of potential candidates for open positions.
• Data Analysis: Analyze job roles, industries, and company trends for business intelligence.
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8. What data can be exported from LinkedIn?

When exporting LinkedIn search results, you typically gain access to publicly available profile data such as:

• Name
• Job title
• Company name
• Location
• Industry Additional information such as contact details (emails) may not be included unless made public by the user.
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9. Does LinkedIn Sales Navigator allow for more extensive exports?

Yes, LinkedIn Sales Navigator provides advanced search capabilities and allows users to access more than the standard 1,000 profiles per search, offering up to 2,500 results. Sales Navigator also removes the Commercial Use Limit, allowing for unlimited searches each month.